Data Definitions
Date of Information
The information on this web page is extracted from the Department's computer database at the beginning of each day. This is the most current information available via the internet. The date is shown here so if a page is printed and filed, the date it was prepared is available for future reference.
New York State Identification Number (NYSID)
A unique identifier assigned to an individual by New York State Division of Criminal Justice Services.
Department Identification Number (DIN)
A DIN is assigned to each individual admitted to the Department of Correctional Services. This is an internal number used as an identifier for the individual while they are in the custody of the Department. The DIN has three parts; a 2-digit number, a letter, and a 4-digit number. The three portions of the DIN number are:
Year |
The year of the initial admission to the Department for the current incarceration. |
Letter |
Indicates the DOCCS reception center at which the individual was originally admitted for the current incarceration - in most cases. |
Sequence |
A sequentially assigned number within the reception center. |
Example: 98-A-0004
This DIN would have been assigned to an individual whose incarceration began in 1998 and who was the 4th individual admitted to Downstate Reception Center in 1998.
Race / Ethnicity
The information about racial and ethnic origin is self-reported. Each individual is to identify their racial and ethnic origin by selecting from the following lists of categories.
White |
A person having origins in any of the original peoples of Europe, North Africa, or the Middle East. |
Black |
A person having origins in any of the black racial groups of Africa. |
American Indian or Alaskan Native |
A person having origins in any of the original peoples of the Americas and who maintains cultural identification through tribal affiliations or community recognition. |
Asian or Pacific Islander |
A person having origins in any of the original peoples of the Far East , Southeast Asia , the Indian Subcontinent, or the Pacific Islands . This area includes China , India , Japan , Korea , the Philippine Islands, and Samoa. |
Other |
Any other races not covered by the above categories.
NOTE: Hispanic is an ethnic category. People of Hispanic ethnicity are encouraged to make every effort to select a racial category from one of the four choices listed above.
|
Unknown |
Any person whose race is unknown is included here. |
Hispanic |
A person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture or origin, regardless of race. |
Housing / Interview / Release Facility
This shows the Correctional Facility where the individual is being housed before their Board appearance. Interview facility shows the place where the interview was held. Release facility is the place from which the individual was released.
County of Commitment
The county in which the individual committed a crime and was convicted.
Crime Information
Information is given here about the crimes the individual was convicted of that resulted in their commitment to state prison. The typical individual is committed to state prison for one or a few crimes. However, there are a number of individuals with a rather lengthy list of crimes. For simplicity, the information here is limited to a maximum of four crimes. The four shown are selected based on length of sentence; i.e., those with the longest sentences. If less than 4 crimes are shown, there are no others. Conversely, if there are four crimes shown, there is the possibility that there are more. If there are more, the sentences for those are no longer than for the four shown and are possibly shorter. In all cases, the aggregate sentence information reflects the time owed on all crimes whether listed on this page of information or not.
The letters ATT at the beginning of a crime description indicate that the individual was convicted of an attempt of that crime.
The phrase (HATE CRIME) at the end of a crime description indicates that the individual was convicted of a crime that also involved bias or prejudice against a particular group and therefore, was deemed to be a hate crime. Hate crimes have longer sentences and higher crime classifications than comparable non-hate crimes.
The crime class is a set of codes including A1, A2, A3, B, C, D, and E with A1 felonies being the most serious and E felonies the least serious. All crimes listed are classified as felonies.
Aggregate Minimum / Maximum Sentence
These fields contain an aggregate of the amount of time the individual must serve for the crimes for which they were committed. The calculation of these sentence lengths is complex and takes into account whether the sentences are to be served concurrently or consecutively. Until recently, all prison sentences in NYS were "indeterminate" - the length will be between a certain minimum and maximum amount of time set by the court at the time of sentencing. While many prison sentences are still indeterminate, the Sentencing Reform Act of 1995 established determinate sentences for repeat offenders convicted of violent felonies. Determinate sentences have no minimum sentence - only a "maximum" term. The individual is ineligible for Parole Board consideration and must serve at least 6/7 of the determinate term before they can be eligible for release. In 1998, Jenna's law established determinate sentences for first-time violent felony offenders. This description of aggregate sentences is provided here for general information only and is not intended to be a full explanation of the sentence aggregation/calculation process. In actual practice, many sentence calculations are complicated by time owed from previous sentences and other considerations.
1. ATT ROBBERY 2ND |
01 06 |
03 00 |
|
2. ATT CRIM SALE CONTR SUBSTANCE 3RD |
01 00 |
03 00 |
Concurrent |
Aggregate Sentence |
01 06 |
03 00 |
|
1. ATT ROBBERY 2ND |
01 06 |
03 00 |
|
2. ATT CRIM SALE CONTR SUBSTANCE 3RD |
01 00 |
03 00 |
Consecutive |
Aggregate Sentence |
02 06 |
06 00 |
|
Parole Interview Date
The month and year when the individual will next appear before the Parole Board. The scheduled appearance may be the initial appearance before the Board or it may be a subsequent appearance. See "Parole Eligibility Date" below for more information.
Parole Interview Type
This indicates the type of the next appearance by the individual before the Parole Board. It may be their initial appearance, reappearance, or a variety of other hearing types.
INITIAL |
Initial |
REAPPEAR |
Reappearance |
SP CONSDR |
Special Consideration |
PV REAPP |
Parole Violator Reappearance |
RESCISSION |
Rescission |
MEDICAL |
Medical |
DEPORT |
Deportation Pre-Parole Eligibility |
PIE |
Parole Immediately Eligible |
MERIT TIME |
Merit Time |
ECPDO |
Early Conditional Parole for Deportation Only |
Parole Interview Release Decision
The decision of the Parole Board.
ODOP |
OPEN DATE OWN PROGRAM (HISTORICAL) |
PAROLED |
PAROLED - STRAIGHT DATE |
OPEN DT |
PAROLED - OPEN DATE |
OR EARLIER |
OR EARLIER/POSTPONEMENT |
DENIED |
DENIED |
OTHER |
OTHER |
DENIED |
SPECIAL CONSIDERATION DENIED |
RCND&RELSE |
RESIND ORIGNAL RELEASE DATE/NEW DATE |
REINSTATE |
REINSTATE ORIGINAL RELEASE DATE |
RCND&HOLD |
RESCIND ORIGINAL RELEASE DATE & HOLD |
SUST-REV |
SUSTAINED - REVOKE (HISTORICAL) |
NO SUSREV |
NOT SUSTAINED - CANCEL DELINQUENCY (HISTORICAL) |
M V SUS |
MODIFIED - SUSTAINED - REVOKE (HISTORICAL) |
M V NO S |
MODIFIED - NOT SUSTAINED - CD (HISTORICAL) |
GRANTED |
CPDO GRANTED |
NOT GRANTED |
CPDO/MERIT TIME NOT GRANTED |
Parole Eligibility Date
Penal Law 70.40(1) states that an individual is eligible for parole after serving their minimum term. Under certain circumstances, an individual may be released prior to serving their minimum term. These include: Shock incarceration, sentences of parole supervision (at Willard Drug Treatment Campus), merit, medical parole and early parole to deportation. The individual usually appears before the Parole Board four months prior to their parole eligibility date. The Parole Board may release the individual or the Board may hold them for reappearance at a later date.
If an individual is granted a Parole release, they will be under parole supervision of some level until discharged by the NYS Department of Corrections and Community Supervision.
Conditional Release Date
If the individual is not released by the Parole Board at their initial appearance or a subsequent one, they may eventually be released by conditional release. The individual is considered by the Time Allowance Committee (consisting of prison staff) four months prior to their conditional release date. The Time Allowance Committee reviews the individual's incarceration behavior and participation in prison programs to decide if they have earned "good time" off their maximum sentence. The conditional release date may be adjusted as a result of the Time Allowance Committee's review. Following the review and adjustment, the individual will be released to Parole supervision on the adjusted Conditional Release Date.
There is no conditional release for those with a maximum term of life (i.e., life sentence).
If an individual is conditionally released, they will be under parole supervision of some level until their term expires (i.e. when the maximum expiration date is reached).
Maximum Expiration Date
If an individual is not released by the Parole Board or by conditional release, they will remain in custody until their maximum expiration date. Upon reaching the maximum expiration date, the individual's legal obligation to serve a custodial sentence or period of parole supervision ends.
Maximum Expiration Date for Parole Supervision
Certain individuals are required to serve an additional period of parole supervision. A maximum expiration date for parole supervision indicates how long the individual may be under parole supervision.
Post Release Supervision Maximum Expiration Date
Certain individuals are required to serve an additional period of post release supervision. A post release supervision maximum expiration date indicates how long the individual may be under post release supervision.
If an individual has a maximum expiration date, maximum expiration date for parole supervision and/or a post-release supervision maximum expiration date, the latest date is controlling.
Parole Board Discharge Date
This indicates the individual has been discharged from parole supervision before the maximum expiration date or the maximum expiration date for parole supervision. The individual's sentence is deemed completed as of this date.
Release Date
The date an individual is released from a Correctional Facility.
Release Type
The circumstance under which the individual is released from a Correctional Facility.